Successful applicants

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The e-mail will tell you how to request payment of instalments and how to comply with the Nordic Culture Fund’s rules for the use of funding.

If your project is awarded an Opstart or Globus Opstart grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The grant is paid in one instalment. Payment is requested via My Page

Important: We know that many projects are affected by the situation with the corona virus. The fund is open for all kinds of project changes caused by the situation. If your project has changed significantly please send us a description of the changes together with a new project plan or schedule on My Page before requesting the payment.

After you have got approval from us

Instalment

You need to request the payment on My Page once you have received a positive response from us. The whole grant will be paid in a singe instalment. It may take up to 10 working days before the money reaches your account. The payment request must be sent no later than one year after the date you received the decision from the fund.

The project is run

You run your project after the plan. Remember to inform us about changes and to use the fund's logo when publishing and presenting your project.

Final report

Remember to send the final report in 3 months after you have finished your project. The final report is submitted via My Page.

 

Project results and final report:

Within three months from the end of the Opstart or Globus Opstart project, you must account for the project’s outcomes, future perspectives and the project's economy using a report form. The final report is to be filled in and submitted via My Page. As part of this process, you sign a binding declaration that you used the funds for the purpose specified in the application. The end date is the date you have given in the application.

Reimbursement requirement:

If the grant is used for purposes other than those described in the application, the Fund may reduce the amount or require that the full amount is repaid. The Fund can also claim back the grant if it hasn't received the final report in the given time.

If any money is left over, the Fund has the right to claim its share of the surplus. The Fund's share of any surplus will correspond to its share of overall project funding.

If the money is not repaid, the case will be put in the hands of a debt collection Agency.

Random spot checks:

Each year, a number of Opstart and Globus Opstart recipients are selected for random spot checks – so remember to keep all your accounts!

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The e-mail will tell you how to request payment of instalments and how to comply with the Nordic Culture Fund’s rules for the use of funding.

From 1 January 2020, the Fund will follow a new, simplified payment model. The new model applies only to new funding commitments from 2020. All projects for which funding has been granted before 2020 will follow the previous payment model until the conclusion of the project. You can read instructions for the previous payment model here.

Important: We know that many projects are affected by the situation with the corona virus. The fund is open for all kinds of project changes caused by the situation. If your project has changed significantly please send us a description of the changes together with a new project plan or schedule on My Page before requesting the payment.

For grants up to and including DKK 100,000, or a project period of less than six months

Instalment

You need to request the payment via My Page. You confirm whether the project is proceeding as planned and provide documentation for any specific terms and conditions attached to your grant. You will also need to attach a bank verification letter confirming that the stated bank acocunt belongs to the grant recipient. You must request the first instalment no later than one year after you received the decision from the fund.

The project is run

You run your project. Significant changes in your project must be approved in advance by the fund. Be sure to credit the Nordic Culture Fund and use the fund's logo when publishing and presenting your project.

Final report

Remember to send the final report in three months of the project completion date. You include a description of the key lessons learned in terms of Nordic co-operation. For grants over DKK 200,000, an audit must be included.

For grants over DKK 100,000 and the project period longer than 6 months

1. instalment

You need to request the payment via My Page. You confirm whether the project is proceeding as planned and provide documentation for any specific terms and conditions attached to your grant. You will also need to attach a bank verification letter confirming that the stated bank acocunt belongs to the grant recipient. You must request the first instalment no later than one year after you received the decision from the fund.

The project is run

You run your project. Significant changes in your project must be approved in advance by the fund. Be sure to credit the Nordic Culture Fund and use the fund's logo when publishing and presenting your project.

2. instalment

2. instalment is paid automatically at the project’s halfway point.

Final report

Remember to send the final report in three months of the project completion date. You include a description of the key lessons learned in terms of Nordic co-operation. For grants over DKK 200,000 an audit must be included.

INSTRUCTIONS FOR PAYMENT, REPORTING AND ACCOUNTING

What if the project changes?

Significant changes in your project, in relation to the application submitted, must be approved in advance by the Secretariat. Significant changes are those, for example, that relate to Nordic Participants (i.e. main Nordic partners in the project) or to the duration of the project.

You should also contact the Fund if you pass formal responsibility for the project to any other party or parties, and if the project manager is replaced. Minor changes to participants, timetable or programme do not require approval by the Secretariat. Please remember to state the project’s case number whenever you contact the Secretariat.

If the grant is used for purposes other than those described in the application, the Fund may reduce the amount or require that the full amount is repaid. If any money is left over, the Fund has the right to claim its share of the surplus. The Fund's share of any surplus will correspond to its share of overall project funding. If the money is not repaid, the case will be put in the hands of a debt collection agency.

Accounts

The cost items may not be rounded. They must correspond to the actual costs of the project, which must have underlying appendix.

Remember to keep the documentation of your accounts

The Nordic Culture Fund and the Danish National Audit Office, which audits the Fund’s accounts, are entitled to request documentation of your accounts up to five years after they were submitted. This means that you must keep all records for five years after submission, regardless of the amount involved.

If you are approved to continue as a Puls promoter in 2020-2021, you will receive an e-mail stipulating the amount and the conditions attached. In the boxes below, it is described how you request instalments, and how you live up to the Nordic Culture Fund's rules for the grant.

You will be appointed as a Puls promoter for the rest of 2020 and until July 2021.

PAYMENT OF THE GRANT

The grant can be paid as soon as you have received notification of our decision. Payment is requested via My Page. You must confirm that the project is proceeding as per the application.

You should also provide documentation for any specific terms and conditions attached to your grant.

Finally, enter your bank account information, a so-called bank verification (read more here), and show how you will credit the Fund for its support.

The processing time for instalments is usually 10 working days.

SPECIFIC CONDITIONS FOR PULS FUNDING

You must actively contribute to the marketing of Puls.

You must attend the yearly Puls network meeting. Unfortunately, it is not possible to meet in Reykjavik in November 2020 as planned due to Covid-19. The meeting is postponed until November 2021.

You have to send updates on an ongoing basis regarding the confirmed artists that you present as part of your Puls music programme.

Each year, you have to submit a final report and accounts.

CHANGES IN MY PROJECT

Significant changes in your project, in relation to the application submitted, must be approved in advance by the fund's secretariat.

Up to one-third of the music programme outlined in the application may be altered without consulting the Nordic Culture Fund, provided that the programme continues to meet Puls' criteria.

You should also contact the fund if you pass formal responsibility for the project to any other party or parties, and if the project manager is replaced.

If the grant is used for purposes other than those described in the application, the fund may reduce the amount or require that the full amount is repaid.

Final reports and accounts
When your Puls project is finalized, you must submit a report and accounts for the grant. The report is to be submitted through My Page at latest 3 months after the project has ended.

DEMANDS FOR THE ACCOUNTS

The accounts in the report form at My Page must be in Danish kroner (DKK).

Furthermore, accounts that are signed and dated must be attached in the final report form. They must be signed by the project manager or another person in charge. If the accounts are not in Danish kroner (DKK), you must state the currency and the exchange rate at which they were calculated.

The cost items may not be rounded. They must correspond to the actual costs of the project, which must have underlying appendix.

SURPLUS

If any money is left over, the fund has the right to claim its share of the surplus. The fund's share of any surplus will correspond to its share of overall project funding. If the money is not repaid, the case will be put in the hands of a debt collection agency.

If the Puls project has a surplus, and there has been the required level of co-financing of at least 50 % for the Puls concerts, the Nordic Culture Fund will not require its share of the surplus to be repaid.

AUDITING RULES FOR FUNDING OVER DKK 200,000 P.A.

Puls projects that receive more than DKK 200,000 p.a. must be audited and certified by a state-registered, approved or authorised auditor.

The fund provides specific guidance for auditors on its website.

REMEMBER TO SAVE THE DOCUMENTATION OF YOUR ACCOUNTS

The Nordic Culture Fund and the Danish National Audit Office, which audits the Fund’s accounts, are entitled to request documentation of your accounts up to five years after they were submitted. This means that you must keep all records for five years after submission, regardless of the amount involved.

RESERVATIONS FOR THE PULS SUPPORT

The Nordic Culture Fund has the right to claim back the funding granted to an individual Puls promoter at any time if the promoter no longer meets the criteria for the Puls initiative. The fund may also demand repayment of funding if the Puls promoter's concert program for a given year does not meet the criteria for Puls.

In connection with all payment requests, the grant recipient must attach account documentation from the bank (bank verification letter) confirming that the account into which the funding is to be paid to belongs to the grant recipient.

A bank verification letter is a document issued by the grant recipients bank. The letter confirms that the stated account belongs to the grant recipient and contains information such as:

  • The recipient’s complete name, address, person/organization number and bank account, incl: BIC/SWIFT, IBAN (Europa) or clearing-code (not Europe); If the grant is paid to a Danish bank account you must state the registration and account number instead of IBAN
  • The bank’s name, address and person/organization number
  • Contact person at the bank if we need to get in contact with the bank
  • Issuing date
  • The letter must be signed or stamped by the bank and should be sent as a PDF
  • It must be written in English or Scandinavian
  • Information regarding currency of the payment in case your bank doesn’t accept payments in Danish Krones DKK.

If you have already submitted a certificate in connection with a previously received grant, and the account information has not changed, the system will recognise the information and notify you of this. If this is the case, you do not need to upload the certificate again.

Remember to credit the Nordic Culture Fund when publicising and presenting your project. You must use the Fund’s logo wherever possible.

Credits must appear on all written materials and on websites and digital media.

The logo is in standard format. The scale must not be changed.

The Fund's logo
For print:
Nordic Culture Fund Norden, black file format.

For digital use/web: 
Nordisk Culture Fund Norden, RGB, JPEG

Globus Opstart
For print:
Globus Opstart LOGO black (ai)
Globus Opstart LOGO white (ai)

For digital use/web:
Globus Opstart LOGO black RBG (jpg)
Globus Opstart LOGO black CMYK (jpg)
Globus Opstart LOGO black RBG (png)
Globus Opstart LOGO white RGB (png)

Puls
For print:
Puls LOGO black (ai)
Puls LOGO white (ai)
Puls LOGO black with descriptor (ai)
Puls LOGO white with descriptor (ai)

For digital use/web:
Puls LOGO black (png)
Puls LOGO white (png)
Puls LOGO black with descriptor (png)
Puls LOGO white with descriptor (png)